News at East Yorkshire Local Optical Committee

LOC News

 

You are invited to attend the

Annual General Meeting

Wednesday 11th November 2015

Hallmark Hotel, North Ferriby

6 for 6.30pm.

Please contact the secretary to confirm your attendance or send your apologies by Wednesday 4th November 2015. Please indicate whether you are a contractor or a performer.

richardsellerseyloc@gmail.com

In addition there will be 5 vacant seats on the executive committee. There are two seats for contractors and three seats for performers. If you wish to stand for election please contact me as soon as possible for your nomination papers which must be received no later than Wednesday 21st October 2015. Nominations received after this date will not be honoured.

Agenda and papers will be sent out on confirmation of your attendance.

We very much look forward to seeing you there.

 

 

To all Contractors and Performers in Hull and East Yorkshire

On the 8th September 2015 the LOC held an Extraordinary General Meeting to discuss the possibility of increasing the Statutory Levy from 1%.

During the EGM it was proposed the Levy be increased from 1% up to a maximum of 1.3%.

Eligible Members present voted FOR the proposal.

As a result of this the Executive Committee agreed unanimously to increase the Statutory Levy to 1.2% with immediate effect.

The Levy will be reviewed annually, with the Executive having the option to adjust the Levy accordingly, up to the value of 1.3%; however, this is not anticipated.

Many thanks to all those who attended the EGM.

 

 

CORRS IN EAST YORKSHIRE

East Yorkshire CCG has commissioned Primary Eyecare North Yorkshire & Humber Ltd (www.primary-eyecare-north-yorkshire-and-humber.org) to provide CORRS in East Yorkshire. 

All performers who wish to provide CORRS must complete the WOPEC PEARS distance learning package (please email Lisa Barker for more details), have been qualified for three years, and achieve Quality in Optometry Level 2. 

 

 

 

DIRECT REFERRALS TO HULL & EAST YORKSHIRE EYE HOSPITAL

All optometric referrals to HEYEH should now be sent directly to Central Appointments, Wilson Building at Hull Royal Infirmary, with a copy sent to the patient's GP.  Please do not fax routine referrals to HEYEH; the fax number(s) at HEYEH should be used for Wet AMD and urgent referrals only.

 

Post routine referrals/cataract referrals directly to:

Central Appointments

Wilson Buildings

Hull Royal Infirmary

Anlaby Road

Hull

HU3 2JZ

Or Fax routine referrals/cataract referrals directly to Central Appointments:

01482 604445.  (Tel. 01482 604444).

 

 If you are posting direct cataract referrals please add 'Direct Cataract Referral' to the top line of the Address.

 

You should and must continue to fax WET AMD referrals as normal TO (01482) 816757

 

For Urgent referrals into HEYEH you can still ring for advice and fax your urgent letters directly to the department.  The best number to ring for Triage and Urgent Advice seems to be 01482 675206, you usually get to speak to a Staff Nurse in the first instance.   Your urgent referrals can then be faxed to 01482 816757 but you will be advised accordingly. Do not just fax urgent referrals without seeking advice first.    You can always give the patient a letter to take with them.

 

Out of hours emergency advice can be achieved by ringing 01482 875875 and asking to speak to the Dr On-Call in Ophthalmology.

 

Under NO circumstances should routine referrals be faxed directly into the HEYEH, please use the pathways described above.

 

It is best practice to send a copy of your direct referral to the GP and mark it as ‘copy for information only, please forward on any medical history or details of medications as appropriate’.

 

 

 

REFERRAL FORMS FOR HERIB 

HERIB is the local charity which supports people with visual impairments in Hull and the East Yorkshire.  HERIB provides help and support to anyone with a visual impairment – your patient does not need to be on the official sight loss register to access their services.  Any optometrist can refer their patient to HERIB, and does not have to wait until the patient has been referred to the Eye Clinic or HEYEH.  Patients can also access HERIB services directly, and these services are available to anyone living in Hull or the East Riding. You can access HERIB’s services by calling directly on 01482 342297, by email at mail@herib.co.uk, or by using a Referral Form click here for pdf file.  Click here for Microsoft word file.). More information about HERIB’s services can be found on the website. www.herib.co.uk, where you can also subscribe to the e-newsletter to keep updated about news and developments at the charity. 

HERIB

(Hull & East Riding Institute for the Blind)

Beech Holme

Beverley Road

Hull

HU5 1NF 

Tel:         01482 342297

Fax:        01482 443111

Email:    mail@herib.co.uk

 

 

 

 

 

 

Electronic GOS18 referral form and direct cataract referral

In the Community Eyecare tab is an electronic GOS18 referral form created by LOC Executive in collaboration with Colin Vize Clinical Lead Ophthalmology HEYEH.  This form may be completed electronically using MSWord or printed off and completed manually. The larger grey boxes are areas that will accept text input if clicked on. Clicking on the small grey squares enters a cross automatically.

The LOC hopes that colleagues will indicate the clinic required by the patient and therefore improve the patient journey in secondary care. The form also requests a diagnosis where possible and degree of urgency. Legibility has been a concern in GOS18 referrals so colleagues are encouraged to complete the form electronically wherever possible. It has been acknowledged that not all practices can use an electronic form so you are requested to print a copy of the clinics so you are still able to indicate this clearly on the manual GOS18.

All referrals should now be sent to Central Appointments, Wilson Building at Hull Royal Infirmary (unless the patient requests a different provider), with a copy being sent to the patient's GP.  Ideally this would be done electronically via email, but as yet not all optometrists in the area have NHSNet email accounts.  Optometric colleagues should refer directly to the secondary care provider of the patient’s choice. A list of addresses is available for this purpose.  Also note that the fast track fax for Wet ARMD is unchanged.  Useful information on the secondary care providers locally with contact details and consultant speciality is available on the LOC web site under the Community Eyecare tab. 

East Yorkshire LOC 10/1/2014

 

 

CONSULTANTS LIST

A comprehensive list of all the ophthalmologists at HEYEH, Goole, Scarborough, York and Bridlington is now available in the Community Eyecare section of the website.  This list contains their individual specialisms as well as the hospital addresses and relevant telephone numbers. (Click here)

 

 

RECORD KEEPING AND REFERRALS

Following the meeting at the Village Hotel on November 2nd, 2009, these are the links provided by Trevor Warburton during his talk on record keeping: www.tjwarburton.co.uk/records.pdf

 

THE LOC EXECUTIVE 

Following the Annual General Meeting of the East Yorkshire LOC the following Contractors and Performers were elected to form the new LOC Executive:

Contractors:
 

Ean Blair (Chairman)

John Tomlinson

Geoff Rouse

Stuart Buckingham

Robert Higson

Julie Winters (co-opted)

 (VACANT)

PERFORMERS:

Jane Gray (Clinical Governance lead)

David Fulford (Treasurer)

Richard Sellers (Secretary)

Andrew Bourne

Roger Smyth

Greg Bailey

EAST YORKSHIRE LOC CONSTITUTION

 

Developed by the LOC Support Unit for the NHS England

with the Optical Confederation

 

01 April 2013

 

DEFINITIONS

 

1.         In this Constitution unless the context otherwise requires:

1.1      “the Committee” means the Local Optical Committee recognised by the NHS England under the National Health Service Act 2006 section 125(1).

1.2      “local contractor” means each person (including a body corporate) who, under a General Ophthalmic Services contract entered into by him, is providing Primary Ophthalmic Services in the area for which the committee is formed, as described in the National Health Service Act 2006 section 125(2); or their nominated representative.

1.3      “local performer” means each optometrist (not being a local contractor) who:

1.3.1   is performing primary ophthalmic services in the area for which the committee is formed and

1.3.2   has notified the NHS England that he wishes to be represented by the committee, and has not notified it that he wishes to cease to be so represented

as described in section 125(3) of the National Health Service Act 2006.

1.4      “NHS England” means the NHS Commissioning Board established under section 9 of the Health and Social Care Act 2012.

TITLE

2.         The Committee  is  to  be  known  as  the East YorkshireLocal  Optical Committee.

FUNCTIONS

3.         The functions of the Committee are those prescribed in the National Health Service Act 2006.  The Committee may undertake such activities as are necessary to support the prescribed functions and to respond to requests from the NHS England[1].

MEMBERSHIP

4.1      The Committee shall consist of at least six elected members. Half the elected members shall be local contractors (or their appointed representative) elected by local contractors; and half shall be local performers elected by local performers.

4.2      All the local contractors shall be entitled to vote in the election of the members of the Committee who shall be local contractors. All the local performers who have elected to be represented by the LOC under Clause 1.3.2 shall be entitled to vote in the election of the members of the Committee who shall be local performers.

4.3       The term of office of the members of the Committee is three years. On the expiry of his term of office, a member is eligible for re-election.

4.4      A Chairman, Treasurer and Secretary shall be elected at the Annual General Meeting by all the local contractors and local performers[2]. They shall serve for one year and be eligible for re-election.  A Vice-Chairman may also be elected on the same terms.

4.5   The Committee may co-opt up to three members who may or may not be local contractors or local performers[3].

DISQUALIFICATION OR RESIGNATION OF MEMBERS

5.1      An elected member of the Committee, who ceases to be a local contractor or local performer, shall vacate his place on the Committee with immediate effect. In such circumstances a casual vacancy shall be declared.

5.2      If a member of the Committee has been absent from three consecutive meetings of the Committee to which he has been summoned, the Committee shall declare that his seat on the Committee has been vacated, unless the Committee is satisfied that his absence was due to illness or other reasonable cause.

5.3      A member of the Committee may at any time, by notice in writing signed by him and delivered to the Secretary, resign his place on the Committee or post as an officer.

METHOD OF FILLING CASUAL VACANCIES

6.         If,  by  reason  of  the  resignation,  death  or  disqualification  of  a  member  of  the Committee, a casual vacancy is declared, the Committee may elect a person to fill the vacancy.   Where the outgoing member is an elected member, the person elected to fill the vacancy must be a local contractor or local performer, as the case may be. The member so elected shall hold office for the remainder of the term of office of the member of the Committee who has been replaced.

VALIDITY OF PROCEEDINGS

7.         The proceedings of the Committee shall not be invalidated by a vacancy in its membership or by any defect in the appointment of any member of the Committee.

PROCEEDINGS OF COMMITTEE

8.1      The Committee shall meet at least three times a year, at such time and place as is generally agreed.

8.2      The officers shall give at least 21 days’ notice of each meeting of the Committee. In cases of urgency, this period of notice may be reduced to 5 days.

8.3      One third of the number of the members of the Committee, or if one third is not a whole number, the next whole number above one third, shall form a quorum of the Committee.

OBSERVERS

9.1      Subject  to  rule  9.4,  any  local  contractor  or  local  performer  may  observe  the meetings of the Committee.

9.2      The Committee may also invite other persons to attend its meetings (in part or in whole) as observers. Such observers may include the Chair of the Local Eye Health Network, clinical advisors and other representatives of the NHS England.

9.3      Observers shall normally be given meeting papers and invited to participate in the discussions; but they shall not be entitled to vote.

9.4      The Committee may, at its discretion, go into private session and ask observers to leave.

METHODS OF COMMUNICATION

10.      Communications within the Committee and between the Committee and the local contractors and local performers should be in writing by email fax or post, as appropriate.

FINANCE

11.1    A majority of the elected members of the Committee shall, in respect of each year, determine the administrative expenses to be incurred in the performance of its functions and request the NHS England to allot such sums as the NHS England may determine for defraying such expenses by means of deductions from the remuneration of local contractors, pursuant to sections 125(9) to (11) of the National Health Service Act 2006.

11.2    The Committee shall also be empowered to raise funds by voluntary levy for such other purposes as the Committee may approve.

11.3    The Committee shall arrange for its annual accounts of income and expenditure to be audited annually by suitable person or persons and reported to the Annual General Meeting and to the NHS England.

RECORDS

12.      Written minutes shall be kept of each meeting of the Committee and be made available for inspection to all local contractors and local performers.

GENERAL MEETINGS

13.1    The Committee shall arrange an Annual General Meeting of all local contractors and local performers within three months of the end of the Committee’s financial year.

13.2    An Extraordinary General Meeting may be held at any time, if called either by the Committee or by at least twenty local contractors and/or local performers.

13.3    The Secretary of the Committee shall give notice of the Annual General Meeting or an Extraordinary General Meeting at least 21 days in advance to all the local contractors and local performers, in writing or electronically. In the case of an Extraordinary General Meeting, the Secretary of the Committee shall notify the date, time, place and purpose of the meeting to all the local contractors and local performers, in writing or electronically.

13.4    The business of the Annual General Meeting shall include:

  • the report of the Committee’s activities of the past year;
  • the presentation of the audited accounts of the past year;
  • the appointment of auditors for the following year;
  • the election of officers, and
  • every third year, the election of the Committee.

ELECTION OF THE COMMITTEE

14.1    For the election of the Committee, the Committee shall appoint a Returning Officer to supervise the election. In the event of the person appointed as Returning Officer being unable to act, he must appoint a person, other than an elector, to act as deputy in his or her place. The Returning Officer shall not be a candidate for election to the Committee.

14.2    The  Committee  may  reimburse  to  the  Returning  Officer  all  expenses  properly incurred by him in the conduct of the election.

14.3    All local contractors and local performers shall be entitled to be present and to vote at the Annual General Meeting; or to appoint a proxy who shall be a local contractor or local performer; or to vote in advance in writing on the published resolutions and the election of officers.

14.4    In an election, no individual shall:

14.4.1    vote twice, although he or she may act as a proxy for one or more local contractors or local performers;

14.4.2    stand for election for more than one post.

14.5    The local contractors and local performers present at the Annual General Meeting may appoint a Chairman to preside over the meeting and appoint two scrutineers to assist the Returning Officer in the counting of votes.

GOVERNANCE

15.1    Members of the Committee shall declare any interests when standing for election and on appointment to the Committee, as well as at the start of each Committee meeting and relevant item on the agenda.

15.2    Members of the Committee, having an actual or potential conflict of interest in relation to an issue, shall not engage in discussion, or vote, on that issue.

15.3    Members of the Committee as elected representatives of registered healthcare professions shall at all time behave in a professional manner and within the normal rules and expectations of commercial and professional confidentiality relating to the work of the Committee. They shall not divulge, act inappropriately upon, or use inappropriately any information obtained by virtue of their membership of the Committee or its work.  They shall be demonstrably scrupulous in this regard at all times  and,  particularly,  when  they  might  have  an  actual  or  potential  personal interest. They shall be reminded of this requirement at each meeting as appropriate. Any infringement of this requirement shall be dealt with, as the Committee judges fit.

15.4    In connection with their membership of the Committee and its work, members of the Committee shall ensure transparency and equal provision of information and opportunity for all local contractors in matters relating to the commissioning and provision of local optical services.

AMENDMENT OF THE CONSTITUTION

16.1    The Committee may make amendments to the Constitution with the approval of no less than three quarters of the members of the Committee.

16.2    The Committee shall notify and provide details of any amendments to the constitution to the NHS England. Such amendment(s) shall not come into force until the NHS England indicates that it is content to continue to recognise the Committee after such amendment(s) come(s) into force.

 



[1] Such requests will normally come via the NHS England’s Area Team office

[2] See also Clause 14.3

[3] e.g. to make the LOC more representative of the local optical community or to fill skills gaps